Manage IT, SaaS, and AI spend in one platform.
Inventoria centralizes hardware, optimizes SaaS licenses, and now governs your AI spend and prompts — replacing the spreadsheets most IT teams still rely on. Connect OpenAI, Anthropic, Azure OpenAI, Vertex AI, and GitHub Copilot in five minutes. Trusted by 15+ IT teams.
What Inventoria does
Hardware management
From onboarding to offboarding, Inventoria tracks, assigns, and manages your hardware ecosystem in real time. Stock control, instant employee assignment, warranty and location tracking. Reduces manual inventory hours by ~80%.
SaaS licenses on autopilot
The AI identifies underutilized licenses and redundant subscriptions, cutting SaaS spend by up to 30%. License lifecycle automation, renewal intelligence with “keep / renegotiate / cancel” recommendations, spend optimization across overlapping apps (e.g. Zoom and Teams), and a vendor contract vault for audit readiness.
Agentic AI & data protection
Specialized AI agents analyze fleet health, predict procurement needs, and automate the tedious parts of IT management. Ask in plain English: “Show me all laptops out of warranty by Q4”, get an instant answer. GDPR & SOC 2 controls, end-to-end encryption at rest and in transit, role-based access control, EU-anchored hosting (Hetzner Germany).
AI Spend & Token Management
Connect your provider Admin keys once. Inventoria polls usage every 6 hours from OpenAI, Anthropic, Azure OpenAI, Google Vertex AI / Gemini, and GitHub Copilot, and shows cost by team, model, and project. Per-team monthly budgets fire email alerts at 80% and 100% — so a runaway API loop or surprise pricing change is a Tuesday Slack thread, not a quarterly board memo. Shadow-AI discovery surfaces every paid AI account in a single inventory.
Prompt Library & Governance
Versioned prompts with a DRAFT → SUBMITTED → APPROVED state machine and segregation of duties. Each version carries its messages, variables, and an MCP-tools bundle — so the prompt and the tools the agent is allowed to call ship together. Apps fetch the current approved version at runtime via inv_pk_… API tokens, so changing a customer-facing prompt no longer requires a redeploy. Owned by the policy team, signed off by legal, fully auditable, rollback in seconds.
Pricing
- Free — up to 50 assets, 2 users, 1 AI query/day.
- Plus — $79/mo: 2,000 assets, 5 users, 50 AI msgs/user/day.
- Pro — $259/mo: 20,000 assets, 20 users, 500 AI msgs/user/day, premium integrations (Jira, Okta, API).
- Enterprise — custom: unlimited assets/users, unlimited AI, SSO/SAML, audit log, dedicated CSM.
Annual billing = 2 months free. 14-day trial on paid plans, no credit card required.
Frequently asked questions
What is Inventoria?
An AI-powered IT asset management platform that replaces spreadsheets. It tracks hardware, manages SaaS licenses, and forecasts renewals in one place.
Who is Inventoria for?
IT, FinOps, and operations teams at SMBs and mid-market companies that have outgrown a spreadsheet but don't need a six-figure enterprise ITAM suite.
How does Inventoria save on SaaS spend?
It flags underused seats, tracks renewal dates, and surfaces duplicate subscriptions. Customers typically recover 20–30% of their SaaS spend within the first quarter.
Can I try it for free?
Yes — there's a free tier and a 14-day trial on paid plans with no credit card required.
Does it support multiple languages?
Yes: English, French, German, Spanish, Portuguese, and Chinese (Simplified).
Read more
- Inventoria blog — IT asset management guides
- The $3.4B AI bill: 5 real failures that made AI spend a boardroom issue
- Uber burned its 2026 AI coding budget in 4 months
- Air Canada was held liable for its chatbot's bad answer
- Samsung leaked confidential data into ChatGPT three times in 20 days
- ITAM glossary
- IT asset management buyer's guide
- CFO guide: cutting IT spend